21 Apr 2012

Full-Time Assistant lectures-10 Posts, Procurement And Supplies Manager, Academic Officer, Senior Accounting Technician, Secretary, Record Management Assistant & Security Guard

Institute of Finance Management (IFM) – Posted by TAYOADar es Salaam, Dar es Salaam, Tanzania

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Job Description

 

 

 

THE UNITED REPUBLIC OF TANZANIA

PRESIDENT’S OFFICE

PUBLIC SERVICE RECRUITMENT SECRETARIAT

Ref. Na EA.7/96/01/B/67 20th April, 2012

VACANCIES ANNOUNCEMENT

The Public Service Recruitment Secretariat was established in accordance with section No.29 (1) of the Public Service (Amendment) Act No.18 of 2007. One of the main functions of this organ is to advertise vacant posts occurring in the Public Service and conduct recruitment process.

On behalf of the Ministry of Finance (Institute of Finance Management – IFM), the Public Service Recruitment Secretariat invites qualified Tanzanians to fill vacant posts in various public institutions as shown below.

1.0 INSTITUTE OF FINANCE MANAGEMENT

 

The Institute of Finance Management (IFM). This higher learning Institution was established in 1972 to provide training, research and consultancy services in the fields of banking, insurance, social protection, taxation, accountancy and related disciplines.

1.1 ASSISTANT LECTURER – 3 POSTS ( HUMAN RESOURCE PLANNING AND MANAGEMENT)

1.1.1 DUTIES AND RESPONSIBILITIES

 Carrying out lectures, practical and assessment of students, performance;

 Supervising projects and practical training for students;

 Conducting research and publications;

 Carrying consultancy and advisory services;

 

1.1.2 QUALIFICATIONS AND EXPERIENCE

 Masters Degree in the relevant field mentioned above with at least Upper Second Class at Bachelor Degree

1.1.3 REMUNERATION

 

Attractive remuneration package in accordance with the Institution’s Salary Scale PHTS 8/9

1.2 ASSISTANT LECTURER – 5 POSTS

- Mathematics (3),

- Accounting/Finance (1),

- Communication Skills (1)

 

1.2.1 DUTIES AND RESPONSIBILITIES

 Conducts lectures, research, tutorial seminars ;

 Prepares case studies ;

 Works in cooperation with senior members of staff on specific projects such as research and consultancy;

 Supervises students’ projects.

 

1.2.2 QUALIFICATIONS AND EXPERIENCE

 Master’s degree in relevant field of study from recognized higher learning institutions with first degree of minimum of a GPA of 3.8.

 

1.2.3 REMUNERATION

 

This position holds salary scale of PHTS 8/9 and other fringe benefits as per Institute’s incentive scheme respectively.

1.3 PROCUREMENT AND SUPPLIES MANAGER – 1 POST

1.3.1 REPORTS TO: Rector.

1.3.2 DUTIES AND RESPONSIBILITIES

 Supervises supplies and procurement functions;

 Ensures preparation, reviews and adherence to supplies regulations;

 Oversees stock verifications and control;

 Ensures reconciliation of all store records with accounts for audit purposes;

 Advises in disposal of obsolete or condemned items/goods;

 Advises on how to handle loses in store;

 Advises on matters related to purchasing, supplies and store.

 Oversees procurement and save custodian of stock at the Institute

 

 

1.3.3 QUALIFICATIONS AND EXPERIENCE

 Masters Degree in the relevant field from recognized higher learning institutions degree plus CSP with at least eight (8) years relevant work experience five (5) of which must be in senior management position.

 

1.3.4 REMUNERATION

 

This position holds Salary scale of PGSS 20 and other fringe benefits as per Institute’s incentive scheme.

1.4 SUPPLIES TECHNICIAN GRADE I – 1 POST

1.4.1 DUTIES AND RESPONSIBILITIES

 Assists in identifying needs, receiving, issuing and recording items in or from the stores;

 Ensures the safe custody of store;

 Assists in establishing stock levels and timely replacements of stocks.

 Prepares purchase requisitions/orders upon approval by his/her superior.

 

1.4.2 QUALIFICATIONS AND EXPERIENCE

 Certificate of Secondary Education with a one year Certificate in Materials Management from recognized institution or equivalent qualification with at least five (5) years relevant work experience or Advanced Certificate of Secondary Education with a Certificate in Materials Management or equivalent qualification from the recognized institution plus at least three (3) years relevant work experience OR

 Ordinary Diploma in Materials Management (NBMM) or equivalent qualifications from recognized higher learning institutions with three (3) years work experience OR

 First degree in materials management or equivalent qualification from recognized institutions.

 

1.4.3 REMUNERATION

 

This position holds salary scale of PGSS 10 and other fringe benefits as per Institute’s incentive scheme.

1.5 ACADEMIC OFFICER – 4 POSTS

1.5.1 DUTIES AND RESPONSIBILITIES

 Plans and schedules examination timetable for all programmes;

 Maintains an Examinations Control Chart;

 Make examination arrangements;

Coordinates production of approved examination papers;

 Ensures the security of examination papers all the time;

 Supplies all necessary examination papers and stationery.

 

1.5.2 QUALIFICATIONS AND EXPERIENCE

 First degree in Education or Public Administration, Business Administration, Marketing, Information Technology or equivalent qualifications from recognized higher learning institutions.

 

1.5.3 REMUNERATION

 

This position holds salary scale of PGSS 10 and other fringe benefits as per Institute’s incentive scheme.

1.6 SENIOR ACCOUNTANT GRADE I – 1 POST

1.6.1 DUTIES AND RESPONSIBILITIES

 May heads a section such as Revenue, Expenditure, Budget, Final Accounts and Salaries if appointed;

 Supervises staff in the respective section or sub-section;

 Authorizes payments;

 Prepares periodicals and/annual financial statement of revenue and expenditures;

 Prepares monthly trial balances and bank reconciliation statement.

 

1.6.2 QUALIFICATIONS AND EXPERIENCE

 CPA (T)/CCA and relevant Master Degree from recognized higher learning institutions with at least five (5) years post qualification work experience.

 Must be registered by NBAA as a Certified Public Accountant/Auditor.

 

1.6.3 REMUNERATION

 

This position holds salary scale of PGSS 17/18 and other fringe benefits as

per Institute’s incentive scheme.

1.7 SENIOR ACCOUNTING TECHNICIAN GRADE I – 1 POST

1.7.1 DUTIES AND RESPONSIBILITIES

 Prepares trial balances

 Checks three correctness of claims and retirements ensuring that they are supported by appropriate authority/evidences.

 checks accuracy of accounts records

 Prepares trial balances

Checks three correctness of claims and retirements ensuring that they are supported by appropriate authority/evidences.

 Custodian of accountable documents

 

1.7.2 QUALIFICATIONS AND EXPERIENCE

 Advanced Certificate of Secondary Education and Foundation stage Module A & B with at least five (5) years relevant experience or first degree in Accounting or equivalent qualifications.

 

1.7.3 REMUNERATION

 

This position holds salary scale of PGSS 10 and other fringe benefits as per Institute’s incentive scheme.

1.8 INTERNAL AUDITOR GRADE II – 1 POST

1.8.1 DUTIES AND RESPONSIBILITIES

 Carries out periodical inspection of the physical asset;

 Caries out any investigation in any case of the theft, fraud and misappropriation;

 Inspects payment and retirement of imprest;

 Checks maintenance of vote book.

 

1.8.2 QUALIFICATIONS AND EXPERIENCE

 CPA and B.Com Accounting or equivalent qualification from recognized higher learning institutions or equivalent qualifications.

 

1.8.3 REMUNERATION

 

This position holds salary scale of PGSS 10 and other fringe benefits as per Institute’s incentive scheme.

1.9 PERSONAL SECRETARY GRADE I – 6 POST

1.9.1 DUTIES AND RESPONSIBILITIES

 Works for the Heads of a Department;

 Sorts out files in order of urgency before giving them to the officer concerned for actions;

 Drafts business letters, types and dispatches them as may be directed by the Officer working for;

 Attends to telephone calls and takes messages and ensures prompt delivery to the concerned;

 Ensures filing of all the copies of correspondences coming to or going out of the office are properly done;

Prepares documentation and organize logistics and administrative matters for meetings and conferences.

 

1.9.2 QUALIFICATIONS AND EXPERIENCE

 Certificate of Secondary Education or Advanced Certificate of Secondary Education with a one year certificate in secretarial studies with five years relevant work experience or holder of an Ordinary Diploma in Secretarial studies from recognized institutions.

 

1.9.3 REMUNERATION

 

This position holds salary scale of PGSS 7/8 and other fringe benefits as per Institute’s incentive scheme.

1.10 RECORD MANAGEMENT ASSISTANT GRADE I – 2 POSTS

1.10.1 DUTIES AND RESPONSIBILITIES

 Retrieves documents, files and other types of records for use by relevant officers;

 Maintains proper records of incoming and outgoing files and documents;

 Analyzes, lists, put labels and arranges documents/files in classified indexes in different categories;

 Puts records/documents/files in file racks/cabinets in registry;

 Puts records (letters, minutes etc) in appropriate files and repositories.

 

1.10.2 QUALIFICATIONS AND EXPERIENCE

 Certificate of Secondary Education with a one year certificate in records management with five (5) years work experience or Advanced Certificate of Secondary Education who has obtained a Certificate in Record Management or equivalent qualifications from recognized institutions with three years work experience or ordinary Diploma in records management from recognized institutions with three years work experience.

 

1.10.3 REMUNERATION

 

This position holds salary scale of PGSS 7/8 and other fringe benefits as per Institute’s incentive scheme.

1.11 SECURITY GUARD GRADE I – 1 POST

1.11.1 DUTIES AND RESPONSIBILITIES

 Keeps guard of sensitive areas where security is required;

 Reports incidents of theft to superiors.

 Takes preventive measures against possible theft and insecurity.

Assists in planning and assigning duties to subordinate staff.

 

1.11.2 QUALIFICATIONS AND EXPERIENCE

 Certificate of Secondary Education with Militia training Phase II or National Service training or equivalent training with at least five (5) years relevant work experience in similar position. Must be vetted by the police.

 

1.11.3 REMUNERATION

 

This position holds salary scale of PGSS 5 and other fringe benefits as per Institute’s incentive scheme.

GENERAL CONDITIONS

i. All applicants must be Citizens of Tanzania and not above 45 years old

ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact postal address, e-mail address and telephone numbers.

iii. Applicants should apply on the strength of the information given in this advertisement.

iv. The title of the position applied for should be marked on the envelope; short of which will make the application invalid.

v. Applicants must attach their detailed relevant certified copies of Academic certificates:

- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.

- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.

- Form IV and Form VI National Examination Certificates.

- Computer Certificate

- Professional certificates from respective boards

- One recent passport size picture affixed at the top-centre of the first page and birth certificate.

vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED

vii. Testimonials, Partial transcripts and results slips will not be accepted.

viii. Presentation of forged academic certificates and other information in the CV will necessitate to legal action

ix. Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.

x. Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30th November 2010.

xi. Applicants who have/were retired from the Public Service for whatever reason should not apply.

xii. Applicants should indicate three reputable referees with their reliable contacts.

xiii. Certificates from foreign Universities should be verified by Tanzania Commission for Universities (TCU)

xiv. Dead line for application is 4th May, 2012 at 3:30 p.m

xv. Application letters should be written in Swahili or English

xvi. APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

 

Secretary OR Katibu

Public Service Recruitment Sekretarieti ya Ajira katika Secretariat, Utumishi wa Umma

P. O. Box 63100 S. L. P 63100,

DAR ES SALAAM. DAR ES SALAAM.


 

Job Types: Full-Time.

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