9 Feb 2017

Volunteer Finance and Administration Manager

The Foundation for African Empowerment – Posted by SammyArusha, Arusha Region, Tanzania

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Job Description

Finance and Administration Manager

Background
Millions of Tanzanians in the rural areas are living in extreme poverty. The Foundation for African Empowerment (FAE) is a registered nonprofit sustainable human development organization founded in order to contribute towards tackling extreme poverty in Tanzania. Its mission is to improve lives of the extreme poor people in the rural communities in Tanzania through promoting access to water, education, healthcare and livelihood opportunities. Through promoting access to water, education, healthcare and livelihood opportunities in the rural communities where extreme poverty is severe and pervasive, we make a lasting impact on the ground one community at a time. We implement our programs through an integrated development approach focusing on four critical sectors of water, healthcare, education and livelihood opportunities which we believe are synergistically crucial in helping to sustainably break the vicious cycle of poverty in the rural communities. Moreover, our approach involves other stakeholders such as community members, local governments, development partners and the private sector. We work toward building a society free of extreme poverty, inequality and injustice. Our main office is located in Arusha, Tanzania.

FAE is seeking for a passionate, committed and skilled volunteer from within or outside Tanzania to join its management team in the capacity of Finance and Administration Manager (FAM) in order to help in advancing its mission through finance and administrative functions. Preference shall be given to a volunteer who is willing to join the management team in Arusha, Tanzania. Additionally, preference shall be given to a volunteer who can commit to work in the organization for a minimum of six (6) months and who demonstrates a strong commitment to the FAE‘s mission and readiness to strengthen and manage the finance and administration department. Any volunteer from outside Tanzania choosing to relocate to Arusha and in need of accommodation shall be facilitated with a free accommodation and an office space. Office space will be provided to even a national volunteer.

Job Summary
FAM is in-charge of the Finance and Administration Department and responsible for all financial, administrative and human resources matters of the organization. S/he will ensure effective implementation of the financial policies and procedures according to the FAE’s guidelines and in compliance with donors’ requirements and international best practices.

S/he will play a critical role in partnering with the senior leadership team in strategic decision making and operations as FAE continues to enhance its quality programming and build capacity. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a fast-growing organization.

Key Duties and Responsibilities

Financial Management

• Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
• Coordinate and lead the annual audit process, liaise with external auditors and assess any changes necessary.
• Oversee and lead annual budgeting and planning process in conjunction with the Executive Director; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
• Manage organizational cash flow and forecasting.
• Implement a robust contracts management and financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
• Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
• Grant and contract management including supporting Executive Director in negotiating donor funding support.
• Effectively communicate and present the critical financial matters to the Board of Directors.

Human Resources, Technology and Administration
• Further develop FAE’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting.
• Ensure that recruiting processes are consistent and streamlined.
• Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures.
• Work closely and transparently with all external partners including third-party vendors and consultants.
• Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.
• Assist in the development of current and long‐term organizational goals and objectives as well as policies and procedures for FAE operations.
• Ensure that procurement and administration policies and procedures are adhered to and are compatible with FAE Policies and donor criteria.
• Ensure that regular financial statements are produced so that the Executive Director and the Board have adequate information for decision making.
• Undertake corporate responsibilities as assigned by the Executive Director.
• Advocate mainstreaming of FAE’s core values within and outside the organization.

Minimum Qualifications
• Bachelor’s degree in commerce, finance, accounting, business administration/management or equivalent.
• A relevant Masters degree or a Chartered Accountant (CA), Certified Public Accountant (CPA) or any other accounting professional qualification is an added advantage.
• A minimum of (3) three years broad experience in financial management and/or fundraising in an NGO sector or similar.

Age
• We take anybody from 18 years and above including retired professionals.

Required Skills
• Ability to analyze financial data, report and audit coordination, and has preferably overseen a human resources function.
• Ability to translate financial concepts and to effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
• A track record in grants management and strategic planning.
• Knowledge of and/or demonstrated experience in fundraising techniques including, but not limited to: proposal writing; prospect research; donor relations and stewardship; and correspondence management.
• Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software.
• A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making.
• Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
• An ability to write clear and concise reports; good spoken and written English.
• Excellent language skills in English, knowledge of Swahili preferred.
• Excellent computer skills including navigating email, internet and Ms Word, Ms Excel and PowerPoint .
Behavioral competencies
• Adheres to FAE core values, which are: Transformational Change, Respect & Humility, Accountability, Transparency, Integrity and Operational Excellence.
• To be able and willing to align one’s own behavior with the needs, priorities and goals of the organization, and to promote organizational goals to meet organizational needs. It also includes acting in accordance with organizational decisions and behaving with integrity.

Reporting
The FAM will report on a day to day basis to the Executive Director and also coordinate with other departments of FAE.

Work Hours
This is a full time job but for those employed or engaged in private business, a flexible schedule can be worked out to avoid affecting their current commitments.

We offer You
An interesting international assignment, good working conditions in a fast-growing organization, free accommodation and a satisfactory and challenging job in a multicultural team. We also provide you with an opportunity to meet the real warm-hearted people of Tanzania and experience the astonishing natural beauty of the country. Moreover, you will sharpen your skills and knowledge as you create impact in the lives of the extreme poor people. This role comes with an opportunity for career growth and development. Upon completion of your assignment we shall offer you with a certificate of appreciation and a recommendation letter. Visit our website, http://www.thefae.org/ways-to-volunteer to learn more on what to expect as a volunteer and the advantages of volunteering at FAE.

How to Apply

We look forward to receiving your complete application in English which includes (1) a cover letter, (2) a statement of motivation stating why you want to join FAE and your suitability for the position, and (3) an updated CV/resume. Do not send certificates at this stage. Also, let us know how soon you can join us if you are selected. If you are interested but you are employed or engaged in a private business, feel free to apply since we can work out a flexible schedule to enable you put your contribution in FAE’s activities without affecting your current engagements. Please send your application to the addressee below by February 22, 2017. Submission of applications by email is highly encouraged. Only applicants who best match the position needs will be contacted.

Contact Details
Executive Director
The Foundation for African Empowerment
P.O.Box 116
Duluti, Arusha, Tanzania

Email:info@thefae.org
Tel: +255 786 187299
Website: www.thefae.org

The Foundation for African Empowerment is an equal opportunity employer

Job Categories: Financial Management. Job Types: Volunteer. Job Tags: finance, Human Resources, international development, management, Management and Administration, project management, rural development, and volunteer.

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