17 Dec 2020

Full-Time Regional Strategic Information Lead, Strategic Information Regional Outreach Coordinators

HJFMRI Tanzania – Posted by TAYOA 2Anywhere

NOTE: This job listing has expired and may no longer be relevant!

Job Description

Join us in our efforts to end the HIV epidemic in Tanzania. Be part of the winning team to advance global health and save the lives of people living with HIV.

About HJFMRI Tanzania Program

The Walter Reed Program Tanzania (WRP-T) is a collaborative effort that supports PEPFAR-funded HIV prevention and treatment activities in the Southern Highlands and within the Tanzania People’s Defense Forces (TPDF). HJF Medical Research International, Inc Tanzania (HJFMRI-T) is a local non-profit that has supported these efforts since 2004 for the Walter Reed Army institute of Research (WRAIR). PEPFAR activities are conducted in close collaboration with the Tanzania Ministry of Health, Community Development, Gender, Elderly and Children; and the President’s Office of the Regional Administration and Local Government (PORALG), through the Regional and Council Health Management Teams.

HJFMRI-T provides care and treatment to people affected by HIV/AIDS, and has been actively involved in HIV and AIDS programming, providing resources, personnel, and services to the Southern Highlands Zone. The program has expanded from supporting the Mbeya Zonal Referral Hospital to becoming a hub for anti-retroviral treatment in the zone; to community support through decentralized services, with the overall objective of implementing research, clinical HIV, prevention, care, and treatment services. HJFMRI-T currently focuses specifically on four regions in the Southern Highlands zone, namely Mbeya, Rukwa, Katavi, Songwe and Ruvuma for VMMC services only. The program also supports TPDF to implement comprehensive HIV prevention care and treatment program in 21 sites throughout the country.

Employment opportunities:

HJF Medical Research International, Inc. Tanzania (HJFMRI-T) is seeking qualified candidates to fill the positions listed below:

Job Title : Regional Strategic Information Lead 

Location : Songwe

Duration : 12 Months (with an option to renew based on the availability of funding and need)

General Overview

Regional Strategic Information Lead will be responsible for overseeing the implementation of SI activities for both medical and community partners within their designated region. These include data collection, data quality assurance, data compilation & reporting, and data analytics & use.

S/he will support the development and harmonization of effective monitoring and evaluation systems, support capacity building and training activities on SI topics, ensure and logistics and communication across different program areas (medical, research, and outreach) as it relates to data used to inform programmatic decision making.

The Regional Strategic Information Lead will provide feedback to Strategic Information Director through weekly, monthly, and quarterly analysis of key program performance indicators by reviewing historical trends, identifying programmatic gaps, and providing appropriate solutions to address challenges. Additional responsibilities include collaboration with RHMT (regional health management team), CHMT (council health management team), and outreach implementing partners to provide mentorship regarding data management, quality, and use.

Supervisory duties include capacity building and mentorship of Strategic Information officers to improve national M&E systems, use of data, and timeliness of reporting.

The Regional SI Team Lead is responsible for ensuring the quality of data prior to final report compilation. S/he also will collaborate with the District Program Management Officer & Outreach Program Officers to prepare monthly, quarterly, semiannual, annual narrative reports. The Regional SI Team Lead report to the Strategic Information Director. This position will be based in the assigned region in the Southern Highlands.

Duties and Responsibilities

  • Monitor progress of targets (regional and district) and disseminate analysis to Strategic Information officers through IMPACT and DATIM dashboards.
  • Ensure the availability of standardized Monitoring and Evaluation tools at district and partner levels.
  • Supervise Strategic Information officers to ensure quality data collection and reporting weekly, monthly, and quarterly, and ensure all reporting deadlines are observed.
  • Monitor current data collection and management solutions to identify programmatic gaps and develop solutions in collaboration with the district team.
  • Review and analyze weekly, monthly & quarterly district reports to identify challenges in program implementation and to enhance the quality of reporting and communication.
  • Develop data visualization to identify and track regional program performance through IMPACT dashboards and other analytic tools and implement strategies to increase data use and demand across program staff.
  • Oversee implementation of district-level quarterly data quality assessments through analysis of district and facility-based performance
  • Conduct final review of data into IMPACT/DATIM on a monthly & quarterly basis prior to submission to SI Director and other relevant staff.
  • Participate in field-based supportive supervision activities to include monitoring, technical assistance, and training visits with HJFMRI staff at the district level, involving internal and external stakeholders.
  • Liaise with program staff to review and analyze weekly, monthly, and quarterly reports to identify program implementation challenges and enhance reporting and communication quality.
  • Work with Strategic Information officers to build data clerks and data assistants’ capacity through recommendations of best practices for data collection, data quality assessment, and reporting using national reporting tools to inform programmatic decision-making.
  • Collaborate with HMIS and DDIU advisor to support health information systems, data demand, and information use at the region level

Knowledge and Qualifications

  • Bachelor’s degree, preferably in Information Technology, Computer Science, Data Management, Health Sciences, Epidemiology, Public Health, Statistics, or any related discipline. Master’s Degree in related field will be of added advantage.
  • A minimum of three years’ working experience at a similar position
  • Computer literate in Microsoft Excel, Word, Access, and database administration.
  • Technical knowledge of data management policies and procedures
  • Expertise in DHIS2, DATIM, IMPACT, CTC2 database, pharmacy module, Electronic Medical Records (EMR), and others.
  • Ability to communicate technical data to non-technical audiences
  • Excellent data management and data visualizations skills
  • Ability to analyze and interpret data for decision making.
  • Competent in using Statistical Analysis Packages (SAS, STATA, SPSS, EPI Info) and other analytical software (GIS and Tableau).
  • Strong organizational skills and ability to work in a team-oriented, culturally diverse environment.
  • Ability to resolve problems and identify appropriate solutions to improve data management and use.
  • Ability to manage multiple projects simultaneously with a high degree of accuracy and attention to detail.
  • The ability to plan work and meet deadlines.
  • Excellent verbal and written communication skills in English & Swahili.
  • Demonstrated initiative, creativity, and flexibility in problem-solving
  • Ability to think strategically and work in a fast-paced environment
  • Ability to effectively prioritize projects, schedules, and deliverables
  • Ability to travel in Southern Highland up to 50% of the time, building the capacity of the regional team, facility-based health care providers, RHMTs, and CHMTs.
  • Experience in organizing and facilitating training, workshops, and meetings.

Job Title : Strategic Information Regional Outreach Coordinators (2 Positions)

Reports to : Regional Technical Coordinator Location : Rukwa and Katavi (1 Position)

Duration : 12 Months (with an option to renew based on the availability of funding and need)

General Overview

The Strategic Information Regional Outreach Coordinator will monitor and evaluate initiatives, programs, and projects, both new and established, providing accountability and ensuring efficiency and success endures for Community Partners. S/he will provide feedback to the direct supervisor for establishing, modifying, and monitoring key program-level performance indicators to report and record physical progress for specific programs and projects within all program areas of HJFMRI, specifically community outreach and any other newly established projects ensuring agreed deliverables are met.

S/he also oversees regular project progress reports and collaborates with the Regional Strategic Information Lead to prepare weekly, monthly, quarterly, semiannual, annual, and narrative reports. Work closely on developing and implementing the work plan to monitor progress and evaluate project activities and innovations’ effectiveness. S/he will be responsible for identifying M&E needs, designing and maintaining data collection systems, and ensuring that all necessary information from routine data collection, special studies, reporting, analysis, and use for evidence-based decision making. S/he will be responsible for ensuring the data collected is comprehensive, clean, and valid. S/He will assist in HMIS, Data Quality Assurance, and Data Demand Information Use training activities at Outreach Partners Level.

Duties and Responsibilities

Contribute towards developing project documents and guidelines for M&E. In collaboration with his/her direct supervisor, the SI director, and other stakeholders, s/he will contribute towards the development of an M&E framework and an M&E plan for the program. In collaboration with the M&E Department

  • Contribute to the development of the M&E framework for the project.
  • Develop targets and distribute them to the community partner.
  • Develop community indicators for tracking performance for all program areas
  • Develop a plan for monitoring and evaluation of the Outreach project activities
  • Ensure project indicators (Donor required indicators and Program level indicators) are well captured in various data collection tools
  • Develop systems for data quality assessments at the community level.

Data Management and Analysis

  • Keep abreast of developments regarding program changes and progress to advise and recommend tools and strategies to increase program performances and community partner’s results.
  • Suggest ways to facilitate data collection and the flow of data within Program field teams.
  • Identify strengths and weaknesses in existing data collection and management systems and propose solutions for community Partners.
  • Perform field visits to ensure the quality of data collected by Programs and to verify the accuracy of reported data for community Partners.
  • Analyze changes and patterns in KPI indicator data and performance reports to make recommendations to Program staff.
  • Review and analyze weekly/monthly/quarterly reports to identify the causes of potential bottlenecks in project implementation and to enhance the quality of reporting
  • Assist in posting data to the DATIM and IMPACT on a weekly, monthly, quarterly, semiannual, and annual basis after such data has been reviewed by HMIS Advisor, SI Director, and other Program Directors and Managers

System Development

  • Define and implement the key project performance indicators (KPI) and monitor them throughout the projects.
  • Propose strategies to increase data use and demand amongst Outreach Partners
  • Assist Program staff/ partners in clarifying project information needs.
  • Support project/program staff on ways to properly document, organize, and capture program progress.
  • Participate in creating and revising data flow charts, tools, and data collection procedures under the supervision of the SI Director
  • Review the performance of existing management information systems to help identify potential modifications or resources.

Communication and Reporting

  • Ensure all reporting deadlines are observed at the regional teams
  • Communicate with regional staff in case of any issues that need emergence to follow up through the M&E department
  • Review and analyze reports to identify the causes of potential bottlenecks for community partners
  • Contribute to the M&E monthly journal.
  • Assist HJFMRI program to strengthen HJFMRI staff and community partners’ capacity in an effective way to collect, analyze, and utilize data at the regional.
  • Conduct data analysis and report project performance trends to the SI Director quarterly for program review meetings, using the specified template.
  • Participate in periodic meetings with community partners and other stakeholders on a district and region to discuss achievements, challenges, and lessons.learned
  • Document best practices and areas that need improvement and share with all stakeholders
  • Be proactive in responding to emails; s/he will be required to respond to emails within 24 hours.

Capacity building for partners

  • Work and build capacity of community partners to develop and implement the program at the partner level, develop performance monitoring plans, including identification of performance indicators; performance reporting systems; field-based technical assistance and monitoring of M&E system;
  • In Collaboration with Regional Strategic Information Lead strengthens community partner capacity to collect, collate, and report data using national recording and reporting tools and use data for management and programmatic decision-making.
  • Build capacity of Outreach partners to conduct data quality assessment at the partner level, and train staff to do data verification.
  • Conduct field-based monitoring, technical assistance, and training visits with project staff, stakeholders, funders, etc.

Knowledge and Qualifications

  • A degree in Social or Behavioral Sciences, Epidemiology, Public Health, Health Informatics, Health Sciences, Epidemiology, Statistics, or a related discipline. Excellent written and oral communication skills in English and Swahili with proven ability to document and articulate results. Minimum 4 years in monitoring and evaluation focused on supporting HIV/AIDS /PEPFAR activities with a Knowledge of USAID and PEPFAR policies and guidance.

How to Apply

Cover letters and resumes should be sent by mail through post/EMS/DHL/ or any reliable Courier to the Human Resources and Administration Manager, P.O. Box 6396, Mbeya, or sent through e-mail to recruitment@wrp.or.tz

NOTE: To be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE. “CVs should not include any reference to marital status, birthplace, or tribal or religious affiliations. Any CVs containing this information will not be considered for employment”. Applications that are hand-delivered will not be accepted.

The deadline for submitting the application is December 31, 2020. Those who do not meet the minimum requirements, as detailed in the job description above, will not be considered.

Job Types: Full-Time.

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